Moving Conversations: The Art of Walk and Talk Meetings

Petra Sedlak
May 14
4 min read

Meetings are a cornerstone of communication, decision-making, planning and brainstorming in today’s business world. The traditional approach to meetings usually involves sitting in a closed room around a table, with no fresh air, under artificial lights for extended periods. Or in our post-pandemic world, connected remotely behind a computer screen. There are potentially two problems with this approach.

Firstly, sedentary behaviour is not very good for our health. These types of meetings often add to the time we already spend sitting at our desks scrolling through emails, writing reports, or editing documents. A study published in the AHA Journal on the 15th of August 2016 by the American Heart Association suggests that sedentary behaviour is associated with increased cardiovascular disease, diabetes and overall mortality.

Secondly, the traditional boardroom meetings are not very efficient in discussing the real issues and finding solutions. The attendees often become tired and sluggish, they easily disengage from the topic at hand and the overall feeling is that not much has been achieved. Remote meetings may also result in considerable fatigue, commonly known as "Zoom fatigue," as extended screen exposure depletes energy, diminishes focus and causes stress for many. To enhance your mental wellness, we invite you to explore our blog "Mind Matters: Three Powerful Ways To Nurture Your Mental Health & Wellness" for practical suggestions and insightful ideas.

Many organisations are now using standing meetings and standing working desks to get people on their feet.

Or, why not look further and explore meetings on the move? The walk-and-talk concept goes back to ancient Greece, where philosophers such as Socrates and Plato taught their students while walking in the garden. Bruce Baugh, a retired university professor published a book Philosopher’s Walk documenting how some of the great thinkers such as Kierkegaard, Friedrich Nietzsche, Virginia Woolf and Simone de Beauvoir produced some of their best work while walking outdoors.

The Art of Walk and Talk Meetings

A walking meeting is exactly what it sounds like - a meeting takes place outside while the participants are walking. It encourages physical activity and embraces the benefits of nature, all while engaging in meaningful conversations. Instead of being confined to a stuffy meeting room, participants can enjoy the open air, soak up their surroundings, and engage in collaborative discussions.

The Benefits of Walk and Talk

Increased physical activity plays a powerful part in our health from improved circulation, increased heart rate and better circadian rhythm through daylight exposure.

An energised body and mind releases endorphins from the physical movement, which helps combat stress and fatigue.

Walking has been linked to improved cognitive function, making it an ideal environment for brainstorming and idea generation. The combination of movement and fresh air can awaken our creative thinking.

Walking side by side in this informal setting breaks down barriers and encourages more open conversations.

Walking amidst greenery and natural elements can help reduce stress levels, promoting a relaxed atmosphere for discussions.

Practical Tips for Successful Walk and Talk Meetings

Plan Ahead

Choose a suitable outdoor location that is comfortable and conducive to walking and discussions. Consider factors such as accessibility, proximity to your workplace, weather conditions and the availability of walking paths.

Set clear objectives

Clearly define the purpose and goals of the meeting to ensure that discussions remain focused and productive.

Agenda and Timing

Prepare an agenda ahead of the meeting. Walking and talking is great for brainstorming, and problem solving, but not for discussing sales figures. Estimate a timeframe for each topic to keep the meeting on track.

Tech ready

Ensure participants have the necessary technology for communication and note-taking.

Plan an appropriate route

Plan a walking route that matches the duration of the meeting and provides a pleasant environment. Avoid overly crowded areas or locations with excessive noise.

Weather contingency plan

Be prepared for weather changes. Have a backup indoor location or a rain date if the weather conditions are unfavourable.

Comfort and attire

Recommend participants to wear comfortable clothing and appropriate footwear for walking. Consider the weather and advise participants to dress accordingly.

Notify participants

Inform participants about the walk and talk meeting well in advance. Provide details about the meeting's purpose, location, date, time, and any recommended attire.

Embracing walk-and-talk meetings signifies a shift towards a more mindful and holistic approach to conducting business and it's a reminder that productivity doesn't have to come at the cost of our health. By stepping outside the confines of four walls, we open the door to improved physical fitness, invigorated minds, and strengthened team dynamics.

So, as you plan your next meeting, consider the impact of a refreshing change in scenery. Whether it's a stroll through a nearby park, a walk along a scenic trail, or a simple amble around your office building, the benefits of walk-and-talk meetings are waiting to be harnessed.

Let the gentle rhythm of footsteps pave the way for innovative ideas, meaningful conversations, and a more vibrant and energized work environment. Let us draw inspiration from the ancient Greeks and their brilliant ideas that were born while strolling through picturesque gardens and engaging in conversations.

Happy Healthy Holistic can help you with all your wellbeing needs. Explore our fun interactive workshops and holistic therapies that will invigorate you and change your life for the better.